Processing Vouchers from an external source
It should be noted that processing points recovery e.g. American Express points may also be handled via this module
How it works (the basic concept)
Often is the case where a client has been provided a Gift Voucher a Gift Card or redeems accumulated Card points to pay or part pay for part of their Travel,
where this is the scenario there is more than likely the need to recover the value of the transaction from the originating Card or Voucher source hence the Ultimate Voucher system.
Receipting payment for a Trip or Sector follows the normal process with the exception being the Payment Method as Voucher
Good idea to clearly Identify Vouchers/Gift Cards or Point Redemptions with the unique Auth # associated with the transaction
Invoicing the Source to Recover the Funds
From the sideBar select Voucher
Next select Invoice
And a complete list of ALL un-recovered Voucher/Gift Card or Points redemptions will display
you can filter your search by using the Start and End date options
Select the line items you need to raise an Invoice for then Select the appropriate Supplier of the Voucher etc, the Total will auto calculate so all that is left to do is select the Generate button
and the Invoice will display read to be emailed
Receipting the Recovery Payment
from the sideBar select Vouchers - then select Receipt and the list of UnPaid Vouchers Invoices will display
Select View to view the original invoice - Select Paid to mark the select Item/s as paid - the paid items will now be included in the bank Reconciliation list