"MUST DO" before Entering any NEW data for the NEXT FY in VTO Ultimate


  1. On a Daily Basis we should be dealing with any un-allocated client funds by allocating them OR refunding them out of the system, you can run the Un-Allocated Receipts Report to identify these. 
  2. At the end of play on MARCH 31 Un-Allocated Client funds should and MUST be $0.00 if you rely on the Trip Balance Summary for the balance of Client Funds.
  3. MARCH 31  make sure ALL sectors that have actually been settled prior to or on the 30th  June are processed in Vto
  4. MARCH 31  Stop ALL users from using Vto until ALL of the following Exports and Reports  have been completed
  5. MARCH 31  claim ALL unclaimed Commissions (Admin – Commissions and date them in the correct BAS period / s)
  6. MARCH 31  Export ALL receipts and Import to MYOB
  7. MARCH 31  Export ALL Payments and Import to MYOB
  8. MARCH 31  Export ALL Claimed Commissions and Import to MYOB
  9. MARCH 31  Print and FILE the Trip Balance Summary (the balance in this report IS the balance of Client funds and IS reconcilable to the balance of the Vto Control account in XERO or MYOB)
  10. MARCH 31  Print and FILE the Client Debtors Report
  11. MARCH 31  Print and FILE the Supplier Creditors Report
  12. MARCH 31  Print and FILE the ATAS Summary for the financial year (01-07-20xx – 30-06-20xx) these are the figures required by your Auditor for the BSP Return Or ATAS


Please ensure that all of the above are processed and saved for future reference on the 30th June at the END of the day’s trading.